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SharePoint

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Creating, sharing & releasing content
– with SharePoint

Microsoft SharePoint is a platform engineered for collaboration and for exchanging information throughout the company. Its greatest strength lies in the flexible possibilities for storing structured data and for securing the data. 

In particular, the various versioning options should be mentioned here. The SharePoint server allows you to process information with the possibility to return to the starting point whenever you want.

Other assets of Microsoft SharePoint are the powerful search engine and the possibility to add meta data (additional keywords) to almost everything. These tools are necessary to easily track down the information provided. For this purpose, Microsoft offers a range of building blocks that can be combined in a way that is most useful for the task at hand.

SharePoint interface showing shared documents with time stamps, highlighting collaboration features within Microsoft 365.

Keep track of everything

SharePoint at a glance

E-mails keep flooding in. Chaotic information due to the lack of up-to-date data. Different levels of knowledge cause time-consuming coordination of your employees. Do you lack a complete overview and a central data management that really makes sense? Share and manage contents, specialized knowledge, and applications to increase efficiency, find information faster, and work together seamlessly.

Central document management (DMS)

SharePoint offers you a wide range of possibilities to store your collected documents centrally, to manage them or to archive them automatically, compliant to auditing requirements.  

Easy searching and finding

You can index your data by keyword and customize the search. This reduces your search times thanks to individual search or sorting filters and you can find your relevant data (e. g. documents, blog postings, content pages, etc.) in no time at all.

Data history/version control

All participants always have access to up-to-date data in SharePoint. This ensures a consistent knowledge level. You can activate the version history to trace changes.

Gathering and sharing knowledge

SharePoint is the ideal tool for storing the company’s knowledge centrally in one place. Instructions and field reports can be shared with the whole company with SharePoint. SharePoint comes with several content types for sharing information, like communication websites or blog posts.  

Create and edit together

You can share your data with others and work on it together as soon as you have saved it in SharePoint. You will improve the teamwork at the same time. In addition, you can assign individual access rights to users.

Smart connection to Microsoft Teams

SharePoint is the perfect basis for great collaboration, and it can be connected to Microsoft Teams. Whenever you generate a “Team”, a SharePoint site will also be generated where the documents of the respective team can be stored. SharePoint sites are also perfect for collaborating in small or in larger groups without Microsoft Teams.

Mobile access anywhere

Access your data independent of location, time, and device. All you need is an access to the Internet, or you use the mobile SharePoint app. You can finish work on your documents on several devices thanks to the smart Office integration.

Productive business processes

Optimize your processes – whether it’s short notifications, approvals, or other business workflows – with SharePoint lists and libraries or with the integration of other Microsoft tools.

Future security

You too can benefit from the continuous development by Microsoft, just like the more than 200,000 businesses and 190 million users that already use SharePoint. 

Which SharePoint?

SharePoint or SharePoint Online?

We put together a short overview for you to illustrate the differences between SharePoint and SharePoint Online.

SharePoint Online

  • Cloud-based
  • Uses all of the advantages of a cloud-based work environment
  • Access anywhere, at any time, with several devices
  • Service hosted by Microsoft
  • For businesses of all sizes
  • Create websites
  • Release documents
  • Integration of Power Apps, Power BI, Power Automate

SharePoint Server (on-premises)

  • Company-owned local server 
  • Independent management and maintenance
  • Creating websites and webparts
  • Creating documents
  • Lists and libraries
  • Modern search
  • Integration of Power Apps, Power BI, Power Automate

Connections and data sources

Interconnect all data smartly and use it instantly

You can store and create all kinds of data in SharePoint. The whole bandwidth of Microsoft 365 is available to you, be it Word, Excel, or PowerPoint. In addition, SharePoint offers you the possibility to use data or services from other sources. You can use Microsoft Power Automate to e. g. automate the data exchange or to synchronize your data.

Typical examples for applying SharePoint include:

functional areas

  • Websites
  • Intranet
  • Document management
  • Project management 
  • Calendar for service technicians
  • Course management/event registration (with connection to Navision/Business Central)
  • Member and section portal
  • Ticket system (incl. process automation)
  • Customer portal, document query, consignment warehouse, call-off

Examples of GOB using SharePoint:

functional areas

  • Intranet
  • unitop4sure (project management portal)
  • Customer portal

Overview

Using SharePoint: All the advantages at a glance

This is a topic that is increasingly becoming the focus of our time. Thanks to the virtual center, documents no longer need to be printed but can be collected in one place and released online. Minimize your paper consumption.

Keep the complete overview over your data and processes. 

SharePoint is the basis for interconnecting other Microsoft solutions smartly, benefiting from all advantages.

Cloud solutions like Microsoft 365 and SharePoint Online can be used as a DMS that complies with auditing requirements, according to legal requirements.

No more stalling in the flow of information, saving time and motivating your employees. This also increases your productivity.

All data is stored on a secure platform that complies with the GDPR. The integrated data-protection features will assist you in GDPR issues and in guidelines for accessibility.

The direct connection to Microsoft Dynamics 365 Business Central offers you a powerful tool.  

 

A long-term partnership

Your Microsoft solutions partner – the GOB TEAM

Made for small & medium-sized enterprises

As an established medium-sized company in Krefeld, we combine many years of experience and in-depth industry expertise. Whether industry, trade, fundraising or association – with our expertise, we always support you on equal footing: we focus on your specific needs in order to optimally shape your digital transformation. To this end, we make targeted investments in the development and training of our team that combines manifold competencies. 

Over 350 employees give their best every day to provide you with first-class advice. We focus entirely on you and accompany you step by step – for a secure and more efficient digital future.

Innovating. Transforming. Succeeding.

Making technologies usable

Rely on Microsoft Cloud and unlock the full potential of unitop. We will be happy to assist you and support you in developing a holistic strategy in advance. Thanks to our many years of experience in the design and implementation of Microsoft Cloud projects, we offer change management that is closely coordinated with you. 

As a reliable digitalisation partner, we work with you to develop a cloud strategy tailored to your needs and support you as an expert – for an all-round successful introduction and implementation of our joint project.

Empowering your digital transformation with excellence

We are a recognised Microsoft Solutions Partner for Modern Work and Business Applications, including specialisation in the management of small and medium-sized enterprises. Whether Dynamics 365, Power Platform or Microsoft 365: we provide you with comprehensive advice and help you to select the best possible solutions for your company or organisation. You can rely on our expertise right from the start: We ensure that the implementation of your project will be a complete success.

Our services in detail:

Installation/implementation

We install and set up SharePoint for you. 

Conception of portals

We develop a concept for one or more SharePoint portals with you, taking into consideration your individual requirements. These can be e. g. authorization concepts, intranet, extranet, other interfaces, etc.

Transition to SharePoint

We also offer transitions or version updates from SharePoint to SharePoint Online.

Customization

We integrate and implement your specific requirements in SharePoint. 

Interfaces to Microsoft Dynamics NAV/Business Central etc.

Synchronize your data with existing systems like Microsoft Dynamics NAV or Microsoft Dynamics 365 Business Central. We will set up the necessary connection for you.

Employee training

We will gladly offer your employees trainings for SharePoint to optimize the introduction. 

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Christian Blenkers

Christian Blenkers

+49 (0)2151 349 3000 Write email
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