unitop Pension
The end-to-end pensions administration system

unitop Pension is a software package for pensions administration that operates on the  Microsoft Dynamics 365 Business Central platform, the standard software package developed for businesses, in combination with additional Microsoft products.

Whether your requirements are centred on administering members or pension recipients, a calculation engine, paying agency notification procedures, the digital pension overview or portal connections, our many years of experience in the sector have enabled us to develop dedicated functionalities to serve the specific needs of retirement pension and welfare scheme providers as effectively as possible.

With unitop, we provide you with an innovative, future-proof and scalable solution that is optimally equipped to meet new requirements and offers you maximum security on your investment.

Whether your needs and concerns relate to IT compliance, data protection or supervision by the Federal Financial Supervisory Authority – with unitop Pension, you will always be on the safe side: dedicated functions and interfaces are developed, proactively modified and adapted in compliance with the latest legal requirements.

Our solution includes a comprehensive range of master data management functionalities to make your day-to-day work easier: our in-house role centre helps you perform all processes relating to handling of cases involving your active contacts. The foundation of the master data management solution is the integrated address management system (CRM), which GOB has enhanced by adding sector-related fields and functions. You can also access a range of process management functionalities. To assist you in the most effective way, these use pre-defined workflows for tasks such as creating new future recipients. You also have a complete overview at all times, thanks to the visual display showing how far individual actions have progressed.

The integrated functionalities for application management and document management will help you process all types of application. For example, you can manage an application for an early retirement pension efficiently by assigning tasks and activities to individual process steps. Documents to be submitted can be scanned and placed in the digital dossier.

If you need to send correspondence to your members and future recipients, you can now rely on the correspondence function. In just a few clicks, you can access saved text modules to create complex mass mailings from within the software itself. You can also create and adapt the relevant templates yourself. You can also save any correspondence sent in the integrated document management system, view it at any time and, if necessary, re-use it. Alternatively, you can use Microsoft Word for correspondence purposes, of course.

The future recipient and member administration role is also useful for managing contributions in every way, including the administration of all entitlements and/or commitments. The integrated, tried-and-tested subledger functions equip you with a wide range of useful options, such as debit position, SEPA payment transactions using automatic direct debiting, automatic entry for self-payers by importing electronic bank statements, outstanding items administration and a reminder system. All you need to do is configure the functions in line with your own individual requirements.

Thanks to a provider interface, electronic contribution notifications from your sponsoring undertakings can be imported so that contribution processing is as fully automated as possible. unitop Pension automatically allocates contribution notifications and the associated payments to the correct future recipients to the fullest possible extent, considerably reducing the amount of work and effort involved in reconciling contributions.

As part of the integrated contract management functionality, the contributions collected from future recipients are allocated in the form of contribution entries, which will ultimately lead to contributions-based entitlements. Debit positions and allocated payments are displayed as accounts receivable entries in the subledger of the accounts receivable accounting. Parties paying contributions may actually be employers or sponsoring undertakings, but can also be self-payers. The entries are made regardless of whether the main accounting facility in unitop Pension is actually being used.

As part of the roles concept, the pension recipient and benefit administration functionality in unitop Pension can be vested in a dedicated user role. Depending on the structure of the organisation, this means that administrative tasks can also be taken over by another department and therefore by different case workers to the ones administering members and future recipients.

If one member of staff is acting on behalf of another due to absence, the same case worker can carry out the processing by simply expanding the user role and the associated permissions. unitop Pension adapts itself to your individual working method and organisation.

Alongside an expanded master data upkeep functionality for the recipients of pensions and other types of benefit and a facility to manage multi-stage status information, additional specific processes are also displayed. This means that the retirement process is carried out using a dedicated retirement transfer, which guides the user through the system step by step. When transferring a member from a contribution scheme to an annuity contract or while performing the transfer function carried out following a death (surviving relatives pension), wizards are also used to assist the case worker and to ensure that no step of the procedure can be forgotten.

By processing these tasks in the form of workflows, approvals can be given using the ‘two-pairs-of-eyes’ principle (Internal Verification System (IKS)).

Pensions are calculated and administered via the contract management functionality available in unitop Pension. For each type of pension, body of rules and/or pay scale type, a dedicated calculation logic is saved in a self-contained calculation engine. The calculation engine is used to calculate the pension and also to produce projections for pension simulations.

The administration of pension entitlements and pension payments is based on the pension entries assigned to a pension contract. This then serves as a basis for the credit entries and ultimately for the pay-out made to the pension recipient using the integrated payment transactions functionality. As part of that process, the credit entries in unitop Pension form the basis for compiling the SEPA payment file for the pensions.

As is also the case when administering members and future recipients, you can manage multiple status types and multiple contacts per pension and benefit recipient, as this will make the resulting display simpler and more transparent. The solution is also capable of administering both contribution contracts and annuity contracts for one and the same person. This makes it possible for one person to be simultaneously listed in the subledger functions as a debtor and a creditor, without causing dual entries.

The ongoing administration of certificates of life and the use of the function to reconcile data concerning deaths, child benefits, capital settlements, pledging and also pension rights adjustments can also be displayed in unitop of course.

In unitop Pension, a pension rights adjustment is recorded as a procedure of its own, according to the type of adjustment involved, and is accompanied by all of the necessary master data. It can also be calculated within the software solution itself. Thanks to the flexible configuration of the solution, you can take individual calculation parameters for the pension rights adjustment into account in the calculation engine.

All master data relating to persons entitled to receive a pension rights adjustment and to those obliged to carry out one are clearly displayed for the case worker, together with the underlying proportions that apply based on the length of the marriage. The correspondence function, including the document management system, is also available to you in this part of the solution. That way, issuing correspondence such as information letters to the court or to the party entitled to a pension rights adjustment can be managed in just a few steps.

DEÜV notifications and the contributions collected by employers can be easily imported into unitop Pension from the DASBV, so that they can then be processed automatically from within the solution itself. In this case, you can decide for yourself how you wish to configure the procedure used to receive the notifications. If desired, this can be initiated manually via a separate role centre or can be carried out automatically on a regular, time-controlled basis.

On the one hand, you can use the DASBV function to automatically create an employer together with the corresponding contribution lines, in unitop. On the other hand, you also are able to perform an automatic reconciliation of the reported income using the DASBV function.

The range of functionalities that come with the integrated DASBV function in unitop Pension also includes the processing of voluntary contributions.

Automatically registering and deregistering employment relationships is easy and convenient using the DASBV function of course.

The main accounting functionality enables you to administer multiple financial clients. You can consolidate clients and also exchange documents electronically between clients. unitop also supports you securely and reliably when compiling the electronic financial statement.

Debtor and creditor management and payment transactions are also processed within the solution. SEPA Requests-to-Pay are also fulfilled to completion in this way. Budget management, liquidity forecasts and comprehensive financial reporting complete the financial accounting functions included.

In addition to cost-centre and cost-unit accounting, unitop Pension offers you a reliable controlling tool that enables you to evaluate as many dimensions (e.g. cost centres, cost units, region, campaign, etc.) as you wish. You can combine the individual dimensions hierarchically so that they correspond as closely as possible to your specific cost-accounting requirements. What is more, you can set a budget for each dimension to make planning your accounts more convenient.

Fixed asset accounting enables you to professionally administer your tangible and intangible assets in accordance with the current requirements under commercial and taxation law. The entire life cycle of an asset can be viewed at the press of a button – regardless of whether this relates to acquisitions, appreciation, depreciations or special depreciations. You can calculate acquisitions by simulating various scenarios using planned assets. In our concept, fixed asset accounting also serves as a foundation for administering securities and real-estate properties.